SAP Ariba
The City of Tacoma uses SAP Ariba for its procurement processes.  SAP Ariba is an eCommerce website that facilitates procurement. It allows us to securely collect our vendors’ information and streamlines buyers’ and sellers’ ability to connect and find each other.
SAP Ariba enables electronic sharing of procurement-related documents like bids, contracts, purchase orders, and/or invoices. For more information, view our Frequently Asked Questions.                                      Â
Register in SAP Ariba and complete the City of Tacoma profile questionnaire.  Once your registration is received, it will be reviewed by the City of Tacoma Finance Department, Procurement & Payables Division and you will be notified of your approval status. When all the needed information has been provided, your organization will become approved as a supplier.
Registration and Ariba Help
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Step 1: Registration
This first time to set up your Ariba account with the City of Tacoma.
OR
Organizations with existing Ariba accounts LOGIN to existing profile and then complete City of Tacoma Supplier Questionnaire
Link to Ariba registration
Blank W-9 FormStep 2: Remittance Questionnaire
Once step one of the registration processes has been approved by the City, you will receive an email from the Ariba Administrator that the remittance questionnaire is available for you to complete.
Here we collect your payment information using Ariba as a secure portal.
Guide
Blank Payment Authorization FormStep 3: Trading relationship request
The trading relationship request will be sent once steps one and two of the registration are complete. An email from SAP Ariba will be sent on behalf of the City.
**For the security of our vendors please do not submit W-9 or Payment Authorization form via email, we will have you upload these into your secure Ariba supplier profile.Â
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What are you invoicing against?
A Contract
Contracts setup as no-release allow you to invoice directly against the contract. Watch Video
A Purchase OrderÂ
Invoices are submitted directly against a purchase order. Watch VideoA Blank Purchase Order (BPO)
Invoicing against a blanket purchase order. Watch Video
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Account Administrator Reassignment
If access to the account administrator’s email is available see guide.
OR
If the account administrator is no longer with your company and there is no access to the email address on file, contact SAP Support.
Create Invoicing User
Create a new user in Ariba and give them permission to invoice on the Network.
Access Composing Invoices
This guide will show you how to access composing invoices.